Plan the week before you publish the rota
Use free hospitality labour planning tools to check forecast sales, planned rota cost, wage percentage, staffing pressure and rota risk before the week goes live.
Check one real rota week
Use the tools first. If something looks off, send the figures from one real week and we will walk through the planning process with you.
Labour cost calculators
Choose the planning job that matches the week in front of you. The full suite now includes 20 live resources across calculators, checklists, templates and review prep.
Hospitality Wage Percentage Calculator
Calculate labour cost as a percentage of forecast sales and compare the rota with a target before publish.
Best for: Pubs, bars, cafes and food-led venues checking labour cost against sales.
Use toolPub Labour Cost Calculator
Split labour cost between wet sales, food sales, bar/floor cover and kitchen/prep cover.
Best for: Wet-led, food-led and mixed pubs.
Use toolRota Cost Before Publish Checker
Check forecast sales, planned hours, rota cost and wage percentage before publishing the rota.
Best for: Operators who want to check labour cost before shifts are shared.
Use toolHospitality Labour Saving Calculator
Estimate what a small wage percentage improvement could be worth reviewing.
Best for: Operators estimating what small wage percentage improvements could be worth.
Use toolLabour Percentage Benchmark Guide
Select venue type and review what pushes wage percentage higher or lower.
Best for: Operators comparing indicative labour ranges by venue type.
Use guideRota planning tools
Choose the planning job that matches the week in front of you. The full suite now includes 20 live resources across calculators, checklists, templates and review prep.
Hospitality Staffing Calculator
Estimate possible staffing pressure using trade, daypart, service style and current cover.
Best for: Sessions where cover needs judgement, not a universal ratio.
Use calculatorWeekly Rota Review Checklist
Check forecast, wage percentage, peak cover, availability, time off and payroll readiness before publishing.
Best for: Managers reviewing a rota before it goes live.
Use checklistIs My Rota Overstaffed?
Review possible over-cover, under-cover and peak-protection warnings before cutting hours.
Best for: Managers trying to remove waste without weakening peak service.
Use checkerPub Rota Fairness Checker
Spot fairness and fatigue risk before publishing the rota.
Best for: Pubs reviewing repeated closes, weekends and fatigue pressure.
Use checkerPub and bar event planners
Choose the planning job that matches the week in front of you. The full suite now includes 20 live resources across calculators, checklists, templates and review prep.
Pub Event Staffing Planner
Plan event sales, extra cover to review, wage percentage impact and event checks.
Best for: Quiz nights, live music, sport, private hire and late closes.
Use plannerBank Holiday Rota Planner
Forecast bank holiday sales by day and review labour budget, prep and close-down pressure.
Best for: Pubs and bars that should not copy a normal week.
Use plannerTemplates and downloads
Choose the planning job that matches the week in front of you. The full suite now includes 20 live resources across calculators, checklists, templates and review prep.
Pub Rota Template
Use a forecast-led rota template with sales, wage percentage, planned hours and event notes.
Best for: Pub operators still using spreadsheet rota grids.
View templateHospitality Labour Budget Spreadsheet
Plan weekly sales, labour budget, department split, wage percentage and variance.
Best for: Spreadsheet users who need a bridge into forecast-led planning.
View spreadsheetCafe Staffing Template
Shape cafe cover around dayparts, barista cover, food prep and lone-working risk.
Best for: Cafes planning breakfast, lunch, prep, afternoon dips and close-down.
View templateStaff Availability Form Template
Capture preferred hours, unavailable days, constraints, holidays and shift preferences.
Best for: Operators collecting availability before moving fully into RotaSmart Team.
View formShift Swap Approval Form
Record proposed replacement, role, skill or rate difference and manager approval.
Best for: Managers checking swaps before they affect cover.
View formCompliance planning support
Choose the planning job that matches the week in front of you. The full suite now includes 20 live resources across calculators, checklists, templates and review prep.
Hospitality Break Checker
Check whether a hospitality shift needs a break review before publish or sign-off.
Best for: Planning support for break checks.
Use checkerHoliday Accrual Calculator
Estimate what may have accrued from hours worked, then check payroll setup.
Best for: Irregular-hours hospitality staff planning support.
Use calculatorRotaSmart walkthrough resources
Choose the planning job that matches the week in front of you. The full suite now includes 20 live resources across calculators, checklists, templates and review prep.
Bring Your Real Week Rota Audit
Send one real rota week and review where labour cost, cover or wage percentage starts to drift.
Best for: Operators who want founder-led review of one real rota week.
Send my rota weekDemo Preparation Worksheet
Collect last week's sales, next week's forecast, current rota, wage target and staff-change issues.
Best for: Operators preparing for a RotaSmart walkthrough.
Open worksheetRelated resources
Keep the same planning context connected across product pages, guides and tools.
Bring this week to a RotaSmart walkthrough
Use the public result as a starting point, then review forecast sales, planned labour, wage percentage, open shifts and rota risk with real context.