Shift length
Add shift times
Free hospitality planning tool
Hospitality break checker
Use this to spot whether a shift needs a break review before publish or sign-off. It is planning support only, not legal confirmation.
ForecastPlan labourCheck wage %Review before publish
ForecastPlan labourCheck wage %Review before publish
Shift planning inputs
Enter one shift at a time. Overnight shifts are handled when the end time is earlier than the start time.
This tool is for planning support only. It does not replace GOV.UK guidance, payroll advice, HR advice or legal advice. Check the current rules and your employment contracts before making decisions.
Break review
Spot whether the shift needs a break review, then check timing and site policy before sign-off.
Planned break
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Planning threshold
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Break review status
Needs manager judgementTiming note
Add break timing if known.
Estimated unpaid break value
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Break review action
Add the shift details.
This tool is for planning support only. It does not replace GOV.UK guidance, payroll advice, HR advice or legal advice. Check the current rules and your employment contracts before making decisions.
Formula explanation
- Shift length = shift end time minus shift start time, with overnight shifts handled when the end time is earlier than the start time.
- Adult worker planning threshold = shift length over 6 hours, with a common planning guide of 20 break minutes.
- Young worker planning threshold = shift length over 4.5 hours, with a common planning guide of 30 break minutes.
- Estimated unpaid break value = planned break minutes divided by 60, multiplied by hourly rate. This is a planning estimate only.
Break review note
Use this to spot a shift that needs review before publish or sign-off. Keep current guidance, contract terms and site policy outside this public tool.
How to use this result
- Use this to flag whether the shift needs a break review before rota publish or shift sign-off.
- Check the current GOV.UK guidance, employment contract and site policy before making decisions.
- If unsure, confirm with payroll or HR before sign-off and record the break clearly.
How RotaSmart handles this
Start with expected trade before shifts are placed.
See labour cost while the rota can still change.
Spot risk before the week goes live.
RotaSmart keeps planned shifts, actual clocking and manager review in the rota workflow. Breaks can be checked before publish and again at shift sign-off, but RotaSmart does not replace legal advice, payroll advice or GOV.UK guidance.
Explore hospitality rota software or see labour cost control.
Planning note
This tool is for planning support only. It does not replace GOV.UK guidance, payroll advice, HR advice or legal advice. Check the current rules and your employment contracts before making decisions.
Review break planning inside the rota
Bring one real rota week and use the walkthrough to see how planned shifts, sign-off and review notes stay connected.
Related resources
Keep the same planning context connected across product pages, guides and tools.
Questions operators ask
Short answers for using the tool without treating the result as a fixed operational rule.
Is this a legal break checker?
No. It is planning support only. Check current GOV.UK guidance, contracts and professional advice where needed.
Can a contract or site policy give longer breaks?
Yes. This tool only flags common planning thresholds. Your contract, site policy or agreement may provide more.
Should breaks be checked again after the shift?
Yes. Actual worked time and actual breaks should be reviewed before payroll or sign-off.
Review break planning inside the rota
Bring one real rota week and use the walkthrough to see how planned shifts, sign-off and review notes stay connected.