Forecast event sales
Add sales
Free hospitality planning tool
Pub event staffing planner
Put in the event sales and cover you are about to publish. The planner shows what to check before the event week goes live.
ForecastPlan labourCheck wage %Review before publish
ForecastPlan labourCheck wage %Review before publish
Event planning inputs
Start with the session sales, expected uplift, event type and event hours. Add current planned labour only if you want a wage pressure check.
Event cover check
Protect the busiest hour, then check setup, floor/glass support, food service and close-down.
Estimated uplift
-
Extra cover range to review
-
Estimated extra labour cost
-
Event labour budget
-
Budget capacity
-
Wage pressure status
Needs event assumptionsEvent checklist
Add the event assumptions.
Formula explanation
- Forecast event sales = normal sales for this session multiplied by one plus the expected event uplift.
- Event labour budget = forecast event sales multiplied by the target wage percentage.
- Extra cover range to review uses transparent planning defaults by event type, then adds prompts for food service, late close and garden or weather pressure.
- Estimated extra labour cost = the midpoint of the suggested extra-hours range multiplied by average hourly wage.
- If current planned labour hours are provided, wage pressure compares current planned labour plus estimated extra labour against the event labour budget.
Event week check
A real event rota needs the busiest hour protected. Setup, close-down, floor/glass support and kitchen prep can be easy to miss.
How to use this result
- Check forecast event sales before copying a normal rota into a quiz night, sport, live music or private hire session.
- Protect the busiest hour, then check setup, close-down, floor/glass support and repeated closes.
- If food is on, check kitchen prep, service and clean-down separately.
How RotaSmart handles this
Start with expected trade before shifts are placed.
See labour cost while the rota can still change.
Spot risk before the week goes live.
RotaSmart lets known events affect forecast sales before the rota is built. Event uplift, rota cost, wage percentage, staff offers, swaps and open shifts stay connected before publishing.
Explore hospitality rota software or see labour cost control.
Planning note
This result suggests where to review the rota. It is not a guarantee of savings and it should not replace manager judgement.
Plan this event week with RotaSmart
Bring one event week and use the walkthrough to check forecast uplift, peak cover, close-down and wage percentage before publish.
Related resources
Keep the same planning context connected across product pages, guides and tools.
Questions operators ask
Short answers for using the tool without treating the result as a fixed operational rule.
Can this planner tell me the exact number of staff to add?
No. It gives a practical range and checklist so a manager can review the event window, food service, close-down and local trade context.
Why include current planned labour hours?
Current planned labour hours let the planner estimate wage pressure after extra event cover. Without them, it shows extra cost and budget capacity only.
Should a pub event rota copy a normal Friday or Saturday?
Check the event forecast first. Sport, live music, private hire, gardens and late closes can shift labour into different windows.
Plan this event week with RotaSmart
Bring one event week and use the walkthrough to check forecast uplift, peak cover, close-down and wage percentage before publish.