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Weekly rota review checklist

Use this checklist before publishing the weekly rota: forecast sales, plan labour, check wage percentage, review staff risk, then publish.

ForecastPlan labourCheck wage %Review before publish
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Interactive checklist preview

Tick checks as you review the rota. Use browser print or CSV export for a simple manual copy; no data is stored server-side.

Forecast and sales

Labour and cost

People and fairness

Service and operations

Payroll readiness

Planning result

Use the result to decide what to check before publishing.

Completion count
0 checks complete
Readiness status
Review before publishing
Unchecked items
Use the checklist before publishing.
Printable checklist summary
Print after reviewing the checklist.

Use this before publishing

  1. 1Start with forecast and sales checks before copying last week's rota.
  2. 2Review labour cost, wage percentage, quiet-period waste and peak cover.
  3. 3Check availability, approved time off, repeated closes, weekend load and fatigue risk.
  4. 4Review service cover, prep, close-down, FOH/BOH balance and manager cover.
  5. 5Add notes for planned overspend, then print or export the checklist for the weekly review.

How to use this checklist

  • Use this as a planning guide and check it against your own venue before publishing.
  • A complete checklist does not mean the rota is perfect; it means the main weekly risks have been reviewed.
  • Break planning and payroll readiness notes are prompts for manager review, not legal, HR or payroll advice.

How RotaSmart handles weekly rota review

Forecast before the rota

Start with expected trade before shifts are placed.

Keep wage % visible

See labour cost while the rota can still change.

Review before publish

Spot risk before the week goes live.

RotaSmart brings these checks into one weekly workflow. Forecast, labour cost, wage percentage, open shifts, availability, fairness and staff changes stay connected, while RotaSmart Team reduces message chasing for availability, time off, offers and swaps.

Explore hospitality rota software or see labour cost control.

Planning note

Use this as a planning guide and check it against your own venue. This template does not replace payroll, HR or legal advice.

Review this result against a real rota week

Use the result as a prompt, then compare it with the forecast, rota draft, open shifts and venue context.

Send us one real rota week

Related resources

Keep the same planning context connected across product pages, guides and tools.

ToolRota cost before publish checkerToolHospitality wage percentage calculatorProductHospitality rota softwareProductHospitality labour cost control

Questions operators ask

Short answers for using the tool without treating the result as a fixed operational rule.

When should I use the weekly rota review checklist?

Use it before publishing, while forecast, labour cost, cover and people-risk decisions can still be reviewed.

Does a completed checklist mean the rota is compliant?

No. It is a planning guide and does not replace payroll, HR or legal advice.

Can I print or export the checklist?

Yes. Use the browser print action or the CSV export for a simple review copy. No staff data is stored by this public page.

Bring this week to a RotaSmart walkthrough

Use the public result as a starting point, then review forecast sales, planned labour, wage percentage, open shifts and rota risk with real context.

Send us one real rota week