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RotaSmart - Smarter Labour. Better Forecasts. Stronger Profit.

See what a tighter rota could save each week.

Forecast sales, set the labour target, and spot expensive cover before the rota goes live.

Model your weekly saving

Move the sliders to estimate the weekly labour and manager-time saving for one site.

Weekly sales
£12,500
Labour %
32%
Labour improvement
1.0%
Hours saved per week
2.0 hrs/week
Potential annual saving
£3,402/year
Indicative only, based on the values entered. This is not a guaranteed saving.
Wage % checked early Cover matched to trade Availability checked early RotaSmart Team
Introductory pricing is currently available for early customers.
What owners and GMs need
Profit view while planning
91%
Forecast sales £13,249.96
Labour budget £ £3,600.00
Labour budget % 27.2%
Target £3,600.00
Rota cost £3,264.70
Wage % 24.6%
Variance £335.30
Cover planned to demand
FOH demand
12:00
5/8
14:00
8/8
16:00
9/8
BOH demand
12:00
4/4
14:00
2/4
16:00
4/4
Without RotaSmart
Guesswork, cost drift, and message chasing
→
With RotaSmart
Faster rotas, better cover, tighter budget control

Forecast, rota, and labour cost in one weekly view

Use the calculator to size the opportunity, then review the rota week with demand, planned hours, wage percentage, and staff changes visible before publish.

RotaSmart homepage view showing the savings calculator alongside a weekly rota and labour cost planning screen
Weekly planning hub

Model savings, then check the live rota decision.

The weekly view connects the commercial target to rota cost, demand cover, and staff changes before the plan is shared.

Forecasting before scheduling

Forecast the week before you build the rota.

RotaSmart turns expected trade into a better staffing starting point before managers start placing shifts. Forecast sales, wet and food mix, opening times, events, actuals, and outdoor trading can all shape the demand view.

See the commercial shape of the week before wage percentage starts drifting.
Forecast confidence and actuals show where the plan needs checking.
Connect forecast demand to the rota builder so cover follows trade, not habit.
See forecasting in RotaSmart
Forecast week view 91% confidence
Weekly forecast
£13,250
Trade shape
Food + wet split
Known uplift
Event night
Actuals check
Variance shown
Demand shaped from forecast
12:00 Lunch
17:00 Build
20:00 Peak

The week makes more sense before it goes live

Wage % checked early
Cost stays in view while shifts are still flexible.
Cover matched to trade
Forecast sales and demand shape the rota before it goes live.
Availability checked early
Time off, availability, open shifts, and risks are easier to see.
RotaSmart Team
Staff can view shifts, request time off, clock in, and manage offers or swaps.

Built for the weekly rota routine

01

Forecast the week

Start with forecast sales, opening hours, and known events so staffing follows the expected trade pattern.

02

Build the rota

Get a workable rota plan on screen quickly, then adjust shifts while cost and cover stay in view.

03

Tighten labour

Check wage percentage, rota cost, demand cover, fairness, and fatigue before the rota is published.

04

Manage changes

RotaSmart Team handles availability, time off, clock-in, shift offers, and swaps once the week is moving.

Four connected rota views

Forecast sales before you build.

Expected trade, opening times, known events, and actuals give the rota a commercial starting point.

See forecasting in RotaSmart
Weekly forecast£13,250
Wet / food mixShaped
Known upliftEvent night
Rota demandLinked

Made for hospitality teams that plan week by week

Pub planning Pub rota software Plan around quiet starts, food service, sport nights, late closes, and weekend peaks. Scheduling workflow Staff scheduling software Build rotas faster, check availability earlier, and keep wage percentage in view. Rota building Rota builder Build the week with forecast demand, availability, and wage percentage beside the rota. Cost control Labour cost control See rota cost, forecast, wage %, and budget variance before the week goes live. Forecasting Sales forecasting Forecast the week before the rota is built, then use demand shape to guide cover. Guides RotaSmart blog Read practical rota, forecasting, and labour cost guides for hospitality teams.

Latest articles

Multi-site operationsWhat small operators can learn from operational discipline in pub estatesLarge pub estates often talk about operational discipline: investing in the right sites, controlling costs, watching performance and making decisions from data.OperationsWhat the temporary 5% VAT rate for children's meals means for rota planningHMRC has published guidance for a temporary reduced VAT rate for certain children's meals and family attractions between 25 June 2026 and 1 September 2026.Food-led venuesFood-led pub experiences need rota planning, not just a good menuSpecial menus, chef collaborations, tasting nights and themed suppers can help pubs stand out. They can also put pressure on the kitchen, floor team and labour budget if they are planned as marketing ideas rather than op

Choose the right starting point for your week

Start with your venue or the job you need to fix, then move into forecasting, labour cost, staff changes, templates, and guides.

Plan the weekHospitality rota softwarePlan the weekStaff schedulingPlan the weekSales forecastingPlan the weekLabour cost controlPlan the weekRotaSmart TeamPlan the weekRota builderPlan the weekLabour forecasting
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Staff and operating toolsStaff availabilityStaff and operating toolsTime offStaff and operating toolsShift swapsStaff and operating toolsClocking inStaff and operating toolsShift sign-offStaff and operating toolsPayroll reports
Templates and guidesHospitality rota templateTemplates and guidesPub rota templateTemplates and guidesCafe rota templateTemplates and guidesLabour cost calculatorTemplates and guidesWage percentage guideTemplates and guidesBuild a pub rotaTemplates and guidesReduce labour costsTemplates and guidesRota planning guide

Questions busy operators ask

How quickly can we get started?

Most owners and GMs can get the first live week in place quickly because RotaSmart follows the rota routine they already know.

What does the saving estimate include?

The calculator combines a small labour percentage improvement with manager time saved. It is an indicative model, not a guaranteed saving.

What makes it different from a basic rota tool?

The builder, forecast view, labour target, availability checks, and RotaSmart Team work together before the rota is published.

Who is RotaSmart built for?

RotaSmart is built for pubs, bars, food-led venues, and small hospitality groups that need better rota control without adding a heavy planning process.

What can staff do in RotaSmart Team?

Staff can view shifts, request time off, request availability changes, clock in, and manage shift offers or swaps through RotaSmart Team.

Why do fairness and fatigue matter?

They help managers spot heavy or uneven patterns earlier, so the rota can protect service without overloading the same people every week.

Walk through your real week

We will review forecast, labour target, rota cost, wage percentage, availability, and the staff app flow using a live weekly pattern. Introductory pricing is currently available for early customers.

Savings calculator reviewed against your site
Builder, availability, and labour control in one walkthrough
RotaSmart Team staff app capabilities included