Site A
Late peak
Needs stronger evening and close-down checks.
Multi-site pub rota software
Multi-site pub rota software that keeps local weeks in view
RotaSmart helps pub groups keep each site close to its real trading week while giving operators a simple view of cost, cover, and staff-change risk.
Forecast, rota, and wage percentage in one weekly viewBuilt for pubs, bars, cafes, food-led venues, and small groupsStaff requests and shift changes stay controlled
Rota speed
Faster
Labour view
Earlier
Staff changes
Controlled
Multi-site pub rota software
Weekly operating rhythm
Plan the week from trading pressure to rota cover, labour cost, and staff changes before the schedule is shared.
Site
Keep local patterns visible
Each site can trade differently even inside the same group.
Compare
Review labour consistently
Forecast, rota cost, and wage percentage stay comparable.
Coach
Act before publish
Area reviews work better before shifts are fixed.
Learn
Improve the next week
Actuals and reports make the next rota review sharper.
A group view should show differences, not flatten them
Site B
Food-led
Needs FOH and BOH cover compared through service.
Site C
Quiet start
Needs early hours reviewed before waste becomes habit.
Review
Wage %
Each site can be checked without losing local context.
The weekly review rhythm
01
Compare site forecasts
Start from each site's expected trade shape.
02
Review rota pressure
Spot where cover is heavy, tight, or uneven.
03
Check labour
Review wage percentage and planned cost before publish.
04
Manage changes
Keep staff requests and swaps inside the same rota process.
Forecast, rota, and labour views together
Area review
Compare pub sites before labour drift becomes expensive
Area managers can review site-by-site sales, labour position, wage percentage, and rota risk across the pub group.
Where multi-site pub rota software loses consistency
What makes the week difficult
Multi-site pub rota control is difficult when each site plans differently, wage percentage is checked late, and staff changes are handled outside the rota.
- The rota is copied from habit instead of trade shape
- Labour cost is checked after shifts are already placed
- Staff changes land in separate messages
- Coverage gaps are noticed too close to service
What better control looks like
RotaSmart keeps forecast, staffing demand, rota cost, availability, and staff changes close together so managers can improve the week earlier.
- Demand shown before shifts are shared
- Wage percentage checked while editing
- Availability and time off checked in the same weekly view
- Staff requests and swaps kept under manager control
How RotaSmart keeps sites comparable
Site rota control
Managers build the week around each pub's trade shape.
Group view
Cost, cover, and risk stay easier to compare across sites.
Weekend focus
Plan busy nights, sport, events, food service, and late closes.
Staff app flow
Keep requests and swaps out of scattered messages.
Site patterns this supports
Pubs
Plan around weekends, events, food service, late closes, and quiet starts.
Bars
Keep late trading, peak cover, staff changes, and wage pressure in one view.
Cafes
Shape cover around breakfast, lunch, prep, close-down, and lighter trading periods.
Small groups
Keep rota planning consistent across sites without adding a heavy process.
A weekly group review rhythm
01
Set site rules
Configure opening times, staffing needs, and targets.
02
Plan local trade
Add expected sales, events, and known pressure points.
03
Review before sharing
Check wage percentage, gaps, and staff constraints.
04
Track the week
Reports, sign-off, and staff changes keep the week under control.
Questions small operators ask before rollout
Will this add more admin?
RotaSmart follows the weekly rota process managers already know, instead of making them run a separate planning project.
Will it work for changing weeks?
Forecast, availability, and staff changes can move together while the rota can still change.
Will staff actually use it?
RotaSmart Team gives staff one place for shifts, requests, offers, swaps, and clock-in without exposing the manager system.
RotaSmart TeamQuestions about multi-site pub rota software
Is this for pub groups?
Yes. It is for small and growing pub groups that need consistent rota control.
Can each pub have different patterns?
Yes. Each site can plan around its own trading shape.
Can wage percentage be checked before the rota is shared?
Yes. Rota cost and wage percentage are shown during planning.
Keep planning from here
Review a multi-site week in RotaSmart
We will walk through a live weekly example with forecast, staffing demand, rota cost, wage percentage, availability, and staff changes together. Introductory pricing is currently available for early customers.